Part-time Development & Administrative Coordinator

Organization Overview

Marin Theatre is located in the beautiful city of Mill Valley, California. Founded in 1966 as the Mill Valley Center for the Performing Arts, our organization has built a national reputation within the American theatre landscape and played an important role in the arts ecosystem of Marin county for nearly 60 years. With well-curated, high-quality, award-winning theatre and arts education at our core, today we aim to expand the scope of our programs to include events and unique artistic experiences to entertain and educate the people of Marin, the Bay Area, and beyond with the goal of transforming lives within the community that will build with our work.

Position Overview

The Development & Administrative Coordinator is a key member of the Development and Admin team, responsible for donor communication including creation of request and acknowledgement letters, data entry, filing and record keeping, database management, event coordination, and other administrative duties. Through coordinating data entry, donor correspondence, and donor events, this role is instrumental in maintaining donor relations for the Development department.

Marin Theatre seeks a highly organized early-career or transitioning worker with an entrepreneurial spirit, strong interpersonal and communication skills and the ability to self-check work. This person must demonstrate sound independent judgment and the utmost discretion with confidential information.

Essential Functions and Responsibilities

DONOR RELATIONS & COMMUNICATIONS

Under the supervision of the Development Director, with a dotted line to the Executive Artistic Director, manage Development mailings, including request letters, year-end solicitations, acknowledgement letters, personalized thank you notes, invoices, and pledge reminders. Coordinate Development emails, including newsletters, solicitations, and information for special donor events. Support administrative needs of the Executive Artistic Director.

• Perform detailed prospect research on current and potential donors, and provide Artistic Director with giving history and research notes in advance of donor meetings
• Support coordination and execution of our annual fundraising event and small donor events including dinners and other gatherings
• Manage scheduling of events on the company calendar
• Enter gifts, pledges, pledge payments and in-kind gifts into donor software within established timeline
• Effectively carry out system for timely and IRS-compatible acknowledgement of gifts and pledges
• Record and make bank deposits

GENERAL RESPONSIBILITIES

• Assist with administrative, office management, and other tasks as required.
• Operate with high level of accuracy and data-entry integrity
• Keep all physical and digital documentation organized to be easily accessible by all users
• Possess or have a desire to quickly develop a foundational understanding of Development and an appreciation for the importance of donor relations
• Collect and open mail and scan documents for off-site staff
• Make appointments for the Artistic Director
• All other duties deemed necessary by management

Work Requirements and Qualifications:

Knowledge, Skills, and Abilities:

• Effective project management skills, including setting and meeting deadlines
• Ability to make decisions and creatively solve problems
• Ability to manage multiple tasks simultaneously
• Attention to detail
• Aptitude with databases, spreadsheets and workplace productivity applications
• Demonstrated commitment to the mission of the organization
• Strong written and verbal communication skills
• Appreciation for art, aesthetics and design

Experience:

• 1+ years development experience or internship preferred
• Experience working with major databases and confidential information preferred
• Experience in a nonprofit or arts setting preferred

Requirements: Ability to work some evenings and weekends for events and performances

Pay: $25 per hour. This position is part time and has the potential to become full time after Jan. 1, 2025.

To Apply: Please send your cover letter and resume to jobsearch@marintheatre.org with “Development Coordinator” in the subject line. No phone calls, please.