Arts4MC is an Equal Opportunity Employer
POSITION: FINANCE & OPERATIONS MANAGER
REPORTS TO: Executive Director
STATUS: Full time /Exempt
Under the general direction of the Executive Director, the Finance & Operations Manager is responsible for the accounting, human resource and operational functions of the Arts Council.
FINANCE
● Manage all accounting functions including payroll, accounts receivable and payable, cash flow, and quarterly sales tax returns;
● Track restricted grants, net assets, and program expenses;
● Prepare monthly Financial Statements including analyses of budget variance, development report, net assets report and check register;
● In coordination with the Executive Director, prepare an annual budget for Board approval;
● Prudently manage organization’s resources within those budget guidelines according to current laws and regulations;
● Preparation of financial documents for annual audit/review and serve as liaison to the auditor;
● Create and update financial policies as needed, for board approval;
● Officially represent the organization externally regarding finance-related negotiations (e.g. lease, auditors, banks, attorneys, etc).
HUMAN RESOURCES
● Administer employee benefits plan and reviews options annually;
● Training and assisting staff on Paychex payroll system;
● Manage human resources according to authorized personnel policies and procedures that fully conform to current laws and regulations;
● Update Employee Handbook annually or as needed;
● Coordinate staff birthday celebrations, track and report anniversaries and adjust sick & vacation accruals as appropriate.
OPERATIONS/OFFICE MANAGEMENT
● Working with appropriate vendors, maintain office equipment (pbx system, copier/printer,
computers);
● Liaison to cleaning service and property management;
● Review insurance policies (liability, D&O, and workers compensation) as needed and serve as
liaison with insurance agents; request and maintain certificates of insurance as needed;
● Oversee administration of all Information Technology, including Cybersecurity.
Arts4MC is an Equal Opportunity Employer
OTHER
● Manage annual Champions of the Arts™ reservations and process payments;
● Oversight of registration and cashiering at annual Champions;
● Oversight of Facility Management;
● Other duties as assigned by the Executive Director.
KNOWLEDGE, SKILLS AND ABILITIES
● B.A. in Accounting, Business or related or 3-5 years of relevant experience.
● Strong experience in nonprofit accounting, preferably using Quickbooks (Online);
● Demonstrated experience with restricted grant tracking;
● Ability to establish priorities, work independently and proceed with minimal supervision;
● Ability to maintain confidential information, handle and resolve problems and ability to work as part of a team, with a great sense of humor;
● Demonstrated ability to effectively interact with people of diverse socioeconomic, cultural, disability, and ethnic backgrounds, with a good sense of judgment on the appropriateness of content for the target audience;
● Expertise in Microsoft Office Suite: Word, Excel and Publisher and project management programs such as Asana;
● Excellent communication skills: written, oral and presentation;
● Ability and willingness to work evenings and weekends, and travel within Monterey County with a valid CA drivers’ license, reliable transportation and insurance;
● The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation, including the ability to lift/push/pull up to 25 pounds and walk up and down stairs.
Benefits
Salary Range: $75,000 - $90,000/annually based on experience (manager to director level)
Health, Dental, Vision and Life Insurance,
401k with 3% Employee Match after first year
13 Paid Holidays plus 12 Mental Health Days
2 Weeks Paid Vacation first year
Cell phone stipend
No Relocation Assistance Available
Please send an email to info@arts4mc.org and include your resume and a cover letter
stating why you would like to work for the Arts Council in the body of the email - no
attachments accepted, even pdfs.
Please, no phone calls.