Administrative and Events Coordinator

Reports To:  Head of Programs
Location:                  Los Angeles, CA
FLSA Status:         Full time, Exempt                         Travel Required: Minimal

 JOB SUMMARY: 

Exciting opportunity to join a well-established and fast-growing nonprofit organization at the forefront of changing the world through storytelling. Under the supervision of the Head of Programs, the Administrative and Events Coordinator will provide support for the implementation of CAPE’s programs and events, operations, administrative and organizational tasks, and the management of CAPE’s volunteer program. This role involves producing events, managing schedules, coordinating meetings, preparing documents, and assisting with operational activities. The ideal candidate must be a flexible team player with strong communication skills who is willing to do any task, big or small. Preferred 2 years of non-profit experience or equivalent. Must have a positive attitude, strong work ethic, and a sense of humor.

The position reports directly to the Head of Programs.

KEY TASKS AND RESPONSIBILITIES: 

Programs and Events

• Assist with developing and implementing programs and events that support CAPE’s mission and fundraising efforts
• Assist with program applications and selection, curriculum development, session facilitation, and speaker and alumni engagement 
• Help manage event pre-production, production, and follow-up
• Manage logistics for CAPE live events and educational workshops, including researching and securing venues, catering, panelists, volunteers, photographers and/or videographers as needed
• Manage RSVPs, ticket purchases, guest requests, and inquiries
• Recruit volunteers and manage volunteer database
• Create and manage event budget with CAPE staff, including detailed breakdown of event expenses and revenue
• Coordinate with sponsors or program partners to fulfill deliverables and deliver communications and invitations as needed
• Coordinate with press and PR for event media coverage; assist with drafting of CAPE newsletter, website or social media posts, and press releases as needed
• Maintain and update event attendee records and database
• Keep inventory for event supplies
• Support with fundraising galas and development events